Richardson County Cancer Fund

Charter

RICHARDSON COUNTY CANCER FUND, INC.

Article I
NAME

The name of the organization shall be Richardson County Cancer Fund, Inc.

Article II
MISSION

The Richardson County Cancer Fund, Inc., is a local organization serving the people of Richardson County.  Our mission and purpose is to provide monetary assistance to Richardson County residents for transportation costs incurred during cancer treatments outside of Richardson County.

Article III
CORE BELIEFS

The high induced of diagnosed cancer in Richardson County affects us all.  Because Richardson County is in a rural area, the recommended cancer treatment is often only available in metropolitan areas.  Therefore, we believe that every resident of Richardson County deserves help with transportation costs.

Article IV
EXECUTIVE BOARD-OFFICERS AND ELECTION

Section 1:  The governing body of this organization shall be known as the Board of Directors.  Immediately following the election of the new Board of Directors, at the next regular Board meeting, the entire Board including the newly elected members and the outgoing members shall meet to elect new officers and Committee Chairpersons.  The board will meet at the call of the president.  The first meeting on January of each year will be the election of officers.

Section 2: The officers shall be a President, a First Vice-President, a Second Vice-President, a Secretary and a Treasurer.

Section 3: Official business may be conducted with a quorum of the Board of Directors.  The Board of Directors will include the President, First Vice-President, Second Vice-President, Secretary and Treasurer.

Section 4: All board members, 1-year, 2-year and 3-year terms have voting privileges.  Members of the board may run for consecutive terms with no limit to the number of terms.

Section 5:  The duties of the officers are:
The President shall prepare agendas at all meetings of the organization and of the Board of Directors.  The president shall perform the usual duties of the office and become ex-officio member of all committees.
The First Vice-President shall perform the duties of the President in the absence of the President.
The Second Vice-President shall perform the duties of the President in the absence of the President and First Vice-President.  The Second Vice-President shall serve as Fund Raising Chairperson and keep a current list of the board members with addresses, phone numbers and areas of interest.
The Secretary shall keep minutes of the meeting.  The Secretary shall send correspondence as a requested by the Board of Directors.  A major responsibility will be to send thank-you notes for donations and memorial gifts and notification to family members of memorial donations made in the name of family members.
The Treasurer shall be responsible for all funds of the organization and shall report the state of the treasury in writing at the annual meeting and at each meeting of the Board of Directors.  The accounts shall be open all times to the members of the Board of Directors.  The Treasurer will be responsible for the official record of all donations, gifts and memorial gifts.

Section 6:Officers and chairpersons may appoint committee co-chairpersons, with the Board member retaining official status and voting privileges.

Section 7: The direction of affairs of this association shall rest with the Board of Directors, the President serving as chairperson of the Board.  A majority of the Board of Directors will constitute a quorum for the transaction of business.

Publicity- The chairperson will be in charge of publicity for events and activities.

Fundraising The chairperson will be in charge of fund-raising activities.

Education and Youth- The chairperson will be in charge of educational and youth activities.

Section 9: Such other special committees as may be necessary from time to time shall be appointed by the President, with the approval of the Board.

Section 10: The president is an ex-officio member of all committees.

Section 11: Nominations for vacancies on the Board of Directors will be presented at the annual January meeting by a Nominating Committee of three, to be appointed by the President.  Such nominating committee will consist of one member of the Board of Directors and two persons appointed by the President from the full board.  Those candidates for election to the Board of Directors must agree to serve prior to the election.  Nominations from the floor will be invited; no one will be nominated without his/her consent.

Section 12:  The Board of Directors shall be elected at the annual January meeting by a majority vote of those present.

Section 13: Vacancies arising on the Board of Directors will be filled for the unexpired term by a majority vote of the remaining members of the Board of Directors.

 

Article V
MEETINGS

Section 1:   This organization will hold its annual meeting in January of each year for the purpose of electing a Board of Directors, to receive various reports and to enact any other business.  The date and time will be determined by the President.  The President will make the arrangements for the meeting.

Section 2: Additional meetings may be scheduled as recommended by the President and approved by the Board.

Article VI
FUNDS

Section 1:  This organization will operate under the umbrella of the Richardson County Cancer Fund, Inc. This organization has tax-free status.

Section 2:  Checks to the organization will be made out to Richardson County Cancer Fund, Inc.

Section 3:  All funds shall be deposited to the account of Richardson County Cancer Fund, Inc., held at the First National Bank & Trust Co. Adequate books of accounts shall be maintained by the Treasurer.

Section 4: The funds shall be used only for the purposes enumerated for this organization.

Section 5:  No funds shall be disbursed over $100 without the signatures of two of the Board of Directors.  The Treasurer may disburse funds under $100.

Section 6:   The president will appoint an auditor who is not a member of the Board of Directors to audit the treasurer’s books prior to the annual meeting.

Article VII
AMMENDMENTS

The Charter may be amended at any meeting of the organization, by two-thirds vote of the members present and voting. 

Article VIII
PARLIAMENTARY PROCEDURE

Robert’s Rules of Order, Revised, when not in conflict with this charter, shall govern the proceedings of this organization